Benefits and Applications of RFID Document Tracking

 

RFID technology enables a break-through revolution in tracking documents. It is especially beneficial in those environments where the documents are of high value to the organization, and the temporary or permanent loss of a document would have significant negative impact. Examples are:

 

· Government offices

· Hospitals and other Medical offices

· Lawyer’s offices

An RFID document-tracking system saves time and money by drastically reducing:

 

1. Time spent searching for lost document

2. The financial and legal impact associated with losing documents

 

How RFID Document Tracking Works

 

The basic idea of using RFID to track document is a simple one:

 

· Each document is tagged with an RFID tag, in the form of an adhesive label.

· Staff may also be issued RFID cards as identification for checking documents in and out.

· RFID readers at entry-points of file-room(s) are used by staff to check documents in and out.

Conclusion

 

RFID technology is ready to make a drastic improvement in your organization’s ability to track and manage documents. All that you need is a System Integrator with the appropriate RFID experience to put together a system that will meet your needs. Contact NJE Consulting Inc. to initiate a discussion on how RFID can overcome all of your document tracking and processing challenges.

 

· Hand-held RFID readers are used to:

Þ Perform rapid inventory checks

Þ “Hunt” for missing documents by waving the reader over shelves, filing cabinets, or piles of documents

· A web-based reporting tool allows users to query document status, location, and history

 

 

Performance of RFID Document Tracking Technology

 

Current RFID technology used for document tracking allows a hand-held RFID reader to be moved at a rate of 2 meters/second, relative to stationary documents on a shelf or in a file-cabinet, while achieving 100% tag-read reliability. Unlike previous RFID technologies, tags may be immediately adjacent to each other—no minimum separation distance is required.

 

 

 

RFID reader used to track RFID-tagged documents can be moved at a rate of 2 meters/second.

RFID technology can dramatically reduce costs associated with tracking documents